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1. #Can you move a transaction between accounts in quickbooks 2013 for mac how to
2. #Can you move a transaction between accounts in quickbooks 2013 for mac code

Next, go into Pay Bills and select the appropriate bill to pay and click on Set Credits as shown below. Complete this same procedure for all checks that should be linked to a bill. In the Vendor Center, locate the check that was entered incorrectly and edit the check changing the account to Accounts Payable and including the vendor name in the Customer:Job field as illustrated below. A credit is created that can then be linked and offset to the bill that was created.

#Can you move a transaction between accounts in quickbooks 2013 for mac code

For this reason, the best solution is to change the account code on the check to Accounts Payable, ensuring that in the column entitled Customer:Job the vendor name is entered. This can be a very time consuming and tedious process. If a payment to a vendor has already been entered as a check, not a bill payment check, and the bank reconciliation has been completed, deleting the check as described above will require redoing all of the bank reconciliations as far back as transactions are affected. Reentering the bills first will preserve the original input information, if it is needed, while entering the bill payments.Īccrual Basis – Bank Reconciliation Completedįor clients who use the accrual basis of accounting, the dates recorded on bills and bill payments are critical for proper reporting. The checks should first be reentered using the Bill Pay functions, then the checks appearing as a duplicate, not written as a bill payment can be deleted. Also, a check register should be printed or check copies should be available to enable rerecording of the checks. Backing up the data file before making substantial changes is always encouraged. Deleting transactions quickly is easy using the CTRL-D shortcut.

If the client uses the accrual basis of accounting and the bank reconciliation has not been completed, the incorrectly entered checks can be simply deleted and the checks re-entered using the Pay Bills function.

#Can you move a transaction between accounts in quickbooks 2013 for mac how to

Two items to consider before deciding how to correct the problem are, first whether the client is on the cash or accrual basis of accounting and second whether or not the bank account has been reconciled. Messaging has been improved in the latest versions of QuickBooks, encouraging users to Go To Pay Bills, however, this error may still occur.

The Accounts Payable account would also be overstated and contain numerous old, unpaid bills which had in fact been paid. Typically, the client would record the check to the same expense account used when the bill was recorded resulting in expenses being doubled. Checks and Vendor Credits are applied to bills in the same fashion as customer payments were applied to invoices as described in the Accounts Receivable section of this document.Īccounts receivable issues often arise when clients first use Enter Bills to record an amount due but then use Write Checks instead of Pay Bills to pay these bills. Therefore, bills are still shown as outstanding even though checks have been written to the vendor or outstanding vendor credits are available but have not been applied to the bill. Here, checks have been are written to Vendors instead of bill payments being used. This feature works similar to the Unapplied Customer Payments to Invoices. In Client Data Review, the Fix Unapplied Vendor Payments and Credits tool corrects accounts payable posting problems. A vendor that appears on the report and has a zero balance in the total column indicates that all transactions have not been “linked” or credits have not been applied properly.Įxcessive amounts in the >90 days column is an indication of either a data entry issue or a larger issue that would require involvement of the management of the business.įix Unapplied Vendor Payments and Credits The bank account balance appears correctĬonsistently old outstanding bills can also indicate a profitability or cash flow issue.